FREE AI GOVERNANCE TEMPLATES
Start with the records that make AI decisions reviewable.
Download or generate editable templates for AI inventory, vendor assessment, framework gaps, AI literacy, EU AI Act classification, risk, policy, tool approval, use-case assessment, incidents, and acknowledgement. Use one record for one exact system, workflow, owner, and decision.
- Editable DOCX + XLSX
- No signup
- No upload
- Qualified review required
- Compare other current toolkits
NO-SIGNUP STARTER BUNDLE
Get inventory, vendor, risk, NIST AI RMF, AI literacy, EU classification, and policy files together.
Download six editable Excel workbooks, one editable Word policy, and a concise Start Here guide in one ZIP. Work locally and use the separate files to build a first reviewable baseline.
See what is included and how to start →TWELVE PRACTICAL STARTERS
Build the operating records before buying another platform.
Each free template solves one narrow documentation problem. Use only what applies, connect the records by system and use-case ID, and keep an accountable owner and review date.
AI system inventory
Track 50 systems and use cases across owners, people, data, models, integrations, actions, decision impact, risk, approvals, gaps, evidence, and reviews.
Download free Excel inventory ↓AI vendor assessment
Review 50 questions across governance, data, security, testing, human oversight, incidents, contracts, evidence, gaps, owners, dates, and exit.
Download free Excel assessment ↓AI risk register
Track 12 starter risks across inherent exposure, controls, residual exposure, treatments, owners, actions, target dates, evidence, and next review.
Download free Excel template ↓NIST AI RMF gap assessment
Review 40 original practices across GOVERN, MAP, MEASURE, and MANAGE with status, evidence, owners, target dates, priorities, actions, and a dashboard.
Download free gap assessment ↓EU AI Act AI literacy evidence tracker
Map people and roles, assign proportionate literacy paths, record training and assessments, index evidence, track due dates and refreshers, and review dashboard gaps.
Download free literacy tracker ↓EU AI Act risk classification record
Preserve Article 5 screening, Article 6 routes, Annex III mapping, Article 6(3) facts, profiling, evidence, rationale, owners, decisions, and reassessment triggers.
Download free classification record ↓AI acceptable use policy pack
Choose a concise one-page policy, a full workplace policy, or a tool and data-handling addendum. Download every DOCX without signup.
Get the free Word pack →AI tool approval record
Scope the exact tool, plan, users, data, integrations, allowed uses, prohibited uses, required controls, owner, expiry, and decision.
Create an approval record →AI use-case risk assessment
Document one workflow, its people, data, outputs, decisions, possible harm, controls, testing, human oversight, reviewers, and approval conditions.
Assess one use case →AI vendor due diligence
Send 40 questions covering the product, model supply chain, data, security, agent actions, testing, governance, incidents, contract, evidence, and exit.
Create the questionnaire →AI incident report
Preserve the event, tool, workflow, affected people and systems, data, evidence, impact, containment, escalation, corrective actions, and closure.
Create an incident record →AI policy acknowledgement
Connect one person to the exact approved policy version, briefing, required confirmations, questions, signature route, retention, and renewal.
Create an acknowledgement →HOW THE RECORDS CONNECT
Follow the decision, not a pile of forms.
- 1
Inventory the exact system and use case
Record the product, model supply chain, configuration, data, users, affected people, workflow, outputs, decisions, integrations, actions, owner, and lifecycle stage.
- 2
Review risk and the vendor evidence
Identify plausible risk events, collect current evidence, verify controls, test the intended workflow, document uncertainty, and assign treatment.
- 3
Record the narrow approval
Name the permitted scope, prohibited use, required controls, accountable owner, evidence location, expiry, reassessment triggers, and decision authority.
- 4
Train, monitor, and preserve changes
Connect the policy version, acknowledgement, incidents, complaints, control failures, vendor changes, reviews, corrective actions, and retirement decision.
WHAT TEMPLATES CANNOT DO
Documentation is evidence of a process, not the process itself.
- A generic template cannot identify the laws, contracts, workforce rules, safety requirements, professional duties, or affected people that apply.
- A completed field does not prove the control exists, works, remains current, or covers the exact operating conditions.
- A score cannot decide whether risk is acceptable or whether the system is lawful, safe, secure, fair, accessible, or ready.
- An approval record cannot replace testing, human authority, monitoring, incident response, evidence preservation, or change control.
- A policy cannot govern tools and workflows nobody has inventoried, reviewed, owned, monitored, or restricted.
THE COORDINATED OPERATING SET
Move from twelve starters to one connected workbook and document kit.
The $19 AI Policy Operations Kit includes five editable Word files, an Excel governance workbook with inventory, 30 starter risks, approvals, incidents, a dashboard and scoring guide, a PDF implementation guide, and lifetime BrandQuill Solo access.
$19 once
No subscription. Seven-day fit guarantee.See the complete kit →Start with the free Excel register →COMMON QUESTIONS
Start free and keep every conclusion reviewable.
Are the AI governance templates free?
Yes. The AI system inventory, vendor assessment, risk register, NIST AI RMF gap assessment, AI literacy evidence tracker, and EU AI Act risk classification record are direct XLSX downloads. The six document generators create editable Word files without a signup or payment.
Do the free tools upload my governance information?
No. The spreadsheets are direct downloads, and the document generators assemble the files locally in your browser. Entries are not sent to BrandQuill or an AI model.
Do these templates make an organization compliant?
No. Templates provide structure, not legal, security, safety, fairness, accessibility, employment, procurement, or compliance conclusions. Tailor every record and obtain the qualified reviews required for the organization and use case.
Which template should I start with?
Start with the exact system and use case in the inventory. Add a risk-register entry, approval record, or use-case assessment when a decision is needed. Add vendor review, policy, incident, and acknowledgement records when they apply.
What is included in the paid kit?
The $19 AI Policy Operations Kit includes five coordinated Word files, a larger Excel governance workbook with inventory, 30 starter risks, approvals, incidents, a dashboard and scoring guide, a PDF implementation guide, and lifetime BrandQuill publishing.